Operating & Maintenance manuals (O&M’s)

What is an operation and maintenance manual?

The operation and maintenance manual (O&M) defines the requirements and procedures for the effective operation, maintenance, decommissioning and demolition of the building. The operating and maintenance manual includes details of the building's construction, history and maintenance, instructions for its operation and maintenance, and guarantees and warranties.

With the ever-increasing complexity of buildings, so increases the volume of operation and maintenance (O&M) information required to ensure the services are operated correctly.

Simple asset data editing

EDocuments Electronic Operating and Maintenance Manuals (O&M) are designed to alleviate the inherent problems associated with paper based technical documents. Drawings, manufacturer's literature, certificates and other specialist data are all included electronically. The digital documents once created provide a replica of the paper documents in an easily stored, accessed, and secure format. For ease of use the familiarity, structure and layout of the paper document is retained.

As well as Mechanical & Electrical O&M templates, EDocuments can provide templates for Building Operating and Maintenance Manuals.

Save time and ensure consistency using EDocuments platform

• Make sure all data goes through a defined process
• Golden thread audit trail, who did what and when
• Validate assets, types, components and more
• Forecast delivery
• Control data classification
• Export COBie and other data formats
• ISO19650 / BS1192 compliant
• Collaborate online

EDocuments offer additional services such as data management and quality assurance for handover information.

Meet our information management platform

Template

Section:1 Introduction and Guide

Table of contents
How to use guide
Emergency Information
Contractual and Legal Information

Section:2 Health and Safety

Guidance to relevant legislation
COSHH
Risk assessments
Disposal information

Section:3 General Description of the Project

System operation
Design parameters

Section:4 Operating Procedures

General
Automatic operation
Routine inspections fault conditions
Emergency procedures
Fault finding
First Aid

Section:5 Maintenance Procedures

Generic maintenance procedures for
equipment or links to specific
manufacturer's information, maintenance
task matrix.

Section:6 Manufacturer's Schedules

Plant Schedules
Asset Register
Spares List
Manufacturer's Contact Details

Section:7 Commissioning Data and Certification

All certification listed and linked

Section:8 Manufacturer's Literature

All equipment listed and linked directly to Section 6

Section:9 Drawings

All drawings listed and linked

References

EDocuments Operating and Maintenance Manual Template
CIBSE Guide M: Maintenance Engineering and Management Category: Facilities Management and Maintenance Year: 2008 ISBN: 9781903287934
Managing Your Building Services (CIBSE Knowledge Series) Category: Facilities Management and Maintenance Year: 2005 ISBN: 1903287553
Handover, O&M Manuals, and Project Feedback. A toolkit for designers and contractors Category: Facilities Management and Maintenance Year: 2007 ISBN: 9780860226673
Managing Your Building Services (CIBSE Knowledge Series) Category: Facilities Management and Maintenance Year: 2005 ISBN: 1903287553
Operation and maintenance audits Category: Facilities Management and Maintenance Year: 1997 ISBN: 0860224775
CIBSE Building log book toolkit (includes templates on CD-ROM) Category: Facilities Management and Maintenance Year: 2006 ISBN: 1903287715
BSRIA Building Services Legislation (8th edition) CD Global Licence D 3/2008GCD Pub Ref.: D 3/2008GCD Published: June 2008
Application Guide 1/87.1 - Operating and Maintenance Manuals for building services installations - BSRIA
Electrical Maintenance - Institute of Electrical Engineers
Guide to Ownership, Operation and Maintenance of Building Services - CIBSE
Operation and maintenance manuals for buildings - a guide to procurement and preparation (C507) Author(s): CIRIA Date: 1999 ISBN (13 digit): 978-0-86017-507-0 ISBN: 0-86017-507-3
Computer based operating and maintenance manuals: options and procurement guidance Building Applications Guide BG 2/2004 Author(s):BSRIA

PDF Example Download

This PDF is an EXAMPLE of the OUTPUT that can be achieved from EDocuments data management software.

Outputs are in a Microsoft word format, which can then be converted to PDF as shown.

Additionally equipment schedules containing asset data ( types and components ) exports as Microsoft Excel worksheet.

Mechanical and Electrical O&M Sample

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