• Resources

    Health & Safety Files

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The electronic version of the Health and Safety File is designed to alleviate the inherent problems associated with paper based technical documents. Drawings, manufacturer's literature, certificates and other specialist data are all included electronically. The documents once created provide a replica of the paper documents in an easily stored, accessed, and secure format. For ease of use the familiarity, structure and layout of the paper document is retained.


Edocuments provide a coherent document structure which contains all essential information elements, minimising repetitive and duplicate information.


Record documents generally comprise of information needed by the Building Manager to operate and maintain their building in a safe, professional and cost effective manner. The documents that facilitate this are usually know as:

Building log book (optional)
Building Health and Safety File
Operating and Maintenance manuals
Specialists manuals
Record Drawings
Industry Standards - Health & Safety File


Section:1 Introduction and Guide

Table of contents
How to use guide
Emergency Information
Contractual and Legal Information

Section:2 General Building Information

General Building Information

Section:3 Residual Risks

Features and materials requiring special consideration

Section:4 Key Structural Principles

Information of structural design
Brief Structural Description
Load Restrictions

Section:5 Hazardous Materials

Residual Hazards

Section:6 Removal Dismantling

Equipment likely to need replacement
A plan of work

Section:7 Cleaning Maintenance Facilities

Access arrangements and equipment for maintenance

Section:8 Significant Utilities Services

Details of the Significant Utilities Services 

Section:9 Reference Information

Reference Information
Record drawings


Edocuments Standard Health & Safety File complies with:

  • Construction (Design and Management) Regulations 2015, Guidance on Regulations (L153)

Download - free template

If you're interested in making your data more discoverable in order to streamline building operation, contact Edocuments today.



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