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For over 20 years, Edocuments software has been connecting the dots when it comes to information management, our current version is titled “Springboard”. We can provide high-quality solutions for the delivery of BIM and handover documentation to a range of clients spanning residential, commercial, and healthcare sectors, ensuring built assets perform for years to come. 
Edocuments software is designed to work alongside the tools you love so there is no need to replace your existing systems or retrain your staff!
Inputting and managing data shouldn’t be complex. 
The accuracy and quality of a building’s data is crucial. Edocuments’ advanced Springboard software validates and improves the quality of our client’s data, making it more accurate, easier, and safer to input and manage. Our software simplifies the process and streamlines information management for the benefit of project teams. 

 

Edocuments software options & benefits

  • Flexible data collection templates with defined rules and workflows
  • Dynamically build O&M manuals
  • Input information once and use it many times - design, construction, operation
  • Standardisation and compliance for all projects
  • Ease of use, searching and finding information
  • Online content input & editing tools-not docs and spreadsheets
  • On-hand experts
  • Integration with 3rd party software and CAFM
  • Data Visualization - 3D models (IFC) and immersive panoramic images
  • 3D Model validation
  • BIM compliant - COBie import and export
  • Auditability - create a single source of truth
  • prebuilt workflows and processes
  • Security assured
  • Unlimited projects
  • Insights & Business Intelligence 
  • Developer API
  • Hosting & Archiving

Edocuments software key features 

A tool to build and manage handover documentation in a simple collaborative way …

Time saving templates 
On construction projects there is little room for error. Our dynamic and automated content means that you “put the data in once” but that data can then be flowed and reused many times in other areas of the documents that you are building, for example: summary-sections, asset-registers, other-documents. These dynamic summaries can be configured to almost any imaginable template to save you time but guarantee reliability and efficiency. 


Customers use our templates because they have been designed with the user in mind Edocuments templates are based on many years of research into guidelines and best practices, plus 20 years of feedback from clients on what data is necessary for the safe, continued operation and maintenance of a facility. 


On-hand experts
Edocuments has a team of experts available to help you with all your data queries.  We are committed to delivering the very best services for our customers and continue to evolve with the industry to ensure our services exceed their needs. 


Integration with 3rd party software: 
Simply share data and files with additional CDEs (common data environments), Autodesk BIM 360, Autodesk Revit and more using Edocuments plugins.


Time management, or lack of time, is one of the biggest complaints in the construction industry. To expedite delivery and ensure efficiency, automation is a great way to save large chucks of time.


But there is no need to stop using the tools you use every day. Because you want to make the most of productivity, there is no need to manually move files around. Use Edocuments’ CDE connectors or APIs for automation to pull and push data from your CDE to Edocuments platform. This saves time and dynamically populates your Handover documentation such as operation and maintenance manuals, and health & safety files. A great example is automatically moving PDF files from the CDE once they reach a record-as-built status.


3D Model validation
View validation errors live in our 3D model viewer.


So often the 3D models do not reflect what gets installed, the data in the 3D model may be right or wrong, we only know once we validate it. Ensure the alignment of data between the model and the handover documentation using Edocuments Springboard. 


Save a great deal of time by just putting a simple reference in the 3D model and then all the rich data properties and attributes are managed within Edocuments Springboard.


BIM compliant - COBie import and export
COBie is regularly specified as a required deliverable forming part of the handover documentation. 


Edocuments Springboard platform has been built with COBie in mind, so you never need to worry about it. You can always export it at any time as the project progresses.


Want something like COBie but different or extended data sets. Yes, we can do that too. We have exports for many FM platforms and can assist with tailored alternatives.


Developer API
You can embed Edocuments data directly into your own management reports and business applications. 


It is highly recommended that monitoring the progress and performance of your handover documentation should form part of your ongoing digital strategy, and feed directly into your business management platform or business monitoring systems.


A way to do this is via Edocuments APIs, which are simply built around REST and JSON technologies.

Show compliance: prebuilt workflows and processes
Quality assurance requires that a process is adhered to and followed. This can be as simple as “Author-Review-Approve” or could be more complex such as processes seen in BS1192 or ISO19650 guidance documentation. 


Edocuments platform has a host of prebuilt workflows to save the user having to invent a new process. But if you have process flows that you company uses, then you can configure your own bespoke workflows. If this sound too complex, then Edocuments can simply set these up for you.


Automated validation 
Validation is the key to delivering quality assured data. Here at Edocuments we are committed to ensuring process driven data assurance.  


Using your preferred classification sets or Edocuments standard classifications, you can configure all the required data, and the rules necessary to validate the data. 


If this all sounds too complex, you can always use Edocuments default options and pre-built templates to ensure delivering quality assured data.


Easy Audit trail
Create a single source of truth


Edocuments Springboard platform is easy to use and navigate, ensuring you can find your data when you need it.  Simply use the platform to put tasks on everyone you need data from. Every save and edit of the data, task and comments is captured in the history. Deliver a transparent audit trail of who did what when and why.


Insights and Analytics: Enterprise customers
Edocuments’ insights and analytics offering focuses on the key elements required by specifiers and our enterprise customers. These elements are compliance, delivery and quality.


Running multiple projects in the platform delivers additional benefits including consistency and progress. 


Gain insights and analytics from multiple projects to identify which projects, teams and users are the best performing. At an asset level, dive into the system’s types and components across your entire portfolio of projects.


Make the most of the platform by saving time by not having to create management reports. What’s more, increase use of the data by connecting the data into your internal business management systems.


Security assured 

With data security key in today’s construction world, Edocuments Springboard platform ensures you have access to secure information whenever you need it. 


Edocuments is accredited to ISO27001, the international standard for information security, signifying our commitment to ensuring best practice across everything we do.


QR code Tracking
Springboard utilises QR code technology to ensure information can be tracked and traced at any time, from any place. It’s as simple as clicking “share” from any location in your handover documentation. 

 

Hosting & Archiving
We offer both free and paid for hosting and updating services to enable information to be updated and extended to multiple sites, facilities and projects as your requirements grow.

If you're interested in making your data more discoverable in order to streamline building operation, contact Edocuments today.

 


 

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