Case study

    Francis Crick Institute

The Francis Crick Institute is the UK’s foremost independent biomedical research facility, conducting world-class discovery to understand life and benefit human health. 

The institute is housed in a trailblazing centre of excellence that supports scientific goals and promotes public engagement. The Institute’s founding partners are the Medical Research Council (MRC), Cancer Research UK, Wellcome, UCL, Imperial College London and King's College London.

The Francis Crick Institute’s award-winning building is welcoming and accessible, open to the public for lectures, exhibitions, with a teaching laboratory for school children. Designed by architects HOK and PLP Architecture, the 84,000 m2 facility houses 1,500 scientists and staff across four basement levels including two interstitial plant floors, and eight levels above ground containing laboratory, plant, support, administration, and amenity areas. 

The site is an irregularly-shaped piece of land of about 1.6 hectares located in central London immediately to the north of the British Library and bounded by Brill Place (formerly Phoenix Place) to the north. The building was sensitively designed with respect to its surrounding buildings, of which many are historic. 

Client Requirements

Because of the complexed nature of the facility with expensive plant & equipment and critical services, accurate hand over information was key.

Due to the long construction period, the client and their FM team needed the confidence that the information was being collected correctly, in a timely manner and that they had the opportunity to approve this during the build.

The project called for asset information to be compatible with the clients chosen CAFM platform (Plannon) as well as being linked to As Built models, (of which 641 models were produced during the build)

Being able to update the Hand Over information with the ongoing client fit outs ensuring one source of truth was a key factor for the client.

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Project scope

Utilising Edocuments Springboard platform, a full suite of industry compliant documents including Health & Safety File, O&M Manuals, Building Log Book, BREEAM Building User Guides and bespoke Asset Registers were provided.

A dedicated team manged the process throughout the extensive 4 year build, on-boarded the supply chain & sub-contractors, reported on progress, trained users and highlighted any potential issues early enough to prevent them actual issues. As well as managing the whole process, Edocuments Technical staff worked closely with the MEP Contractor to fully author the MEP Systems and collate asset data.

All data collation was monitored, reviewed, approved, and signed off using the fully traceable online tools, avoiding duplication, or conflicting comments, thus saving time.

On completion, selected assets were QR coded, enabling operators in the filed access to specific manufacturers’ information for maintenance and servicing. 

The Springboard platform produced a client specific Asset Register which fed directly in to the client’s chosen CAFM system. 

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Key Processes

Francis Crick staff ended up with a fully searchable set of data, making day to day access of information much quicker, easier, thus saving time and money.

The data is kept live in the cloud, with the client controlling access to sensitive information. Asset data was generated from Springboard and delivered into DIT sheets for import into Plannon. 

Continued support is provided to Francis Crick staff from the Edocuments team, enabling them to continually update their information as future fit outs and projects arise.

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If you're interested in making your data more discoverable in order to streamline building operation, contact Edocuments today.



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