Case Studies
Introduction
Common problems are encountered by building Designers such as the CDM Coordinator, Architect, Consultant, Designer and Project
Managers. Edocuments processes, knowledge and assistance has helped over 10,000 users to solve these problems
- Inability to check the progress of the project
- Inconsistent document structures
- Laborious commenting process.
- Out of date information
- Performance checking of the information supply chain.
Case Study : NHS Trust
One of the UK’s largest NHS Trusts approached Edocuments requesting advice on managing updates to building record documentation.
Goals : Improve document control, remove generic content, and remove repetition. Fix costs for documentation production.
Each building needed to gain a master Health & safety File, with master health and safety information. Each project to be
written as an update to its building manual, and added to the health & safety file, as a sequential project. All generic
content to be removed from the templates including removal of standard catalogue literature. New specification clause written
for inclusion into any new specifications produced by the NHS Trust, this detailed the exact requirements of the contractors
and the timescales for providing their manuals. NHS trust provided with online tools to monitor all the subcontractors and
suppliers using Edocuments WorkFlow application.
Case study : Science Laboratories
Laboratories are frequently undergoing re-development, and keeping control of the assets within each laboratory is critical.
A client specific asset database was written to control all assets and the site locations. Edocuments WorkFlow was applied
to provide a transparent view of all projects and their status. All assets were identified in the WorkFlow database, saving
time and removing the need for repeated data entry.
Case study : Data Centre Provider
Highly serviced new building, problem was to provide the client with highly technical system descriptions, and to coordinate
all the sub-contractors data. Technical authoring was provided by Edocuments engineers using WorkFlow live onto the web
for all parties to review and comment upon. In use investigations led to various system changes and all document changes
were made directly into web based manuals keeping all parties up to date with changes / revisions / comments and approved
content.
Case study : Landlord with multiple blocks of apartments.
4 types of apartment, and the differences needed to be documented accurately. All testing and commissioning needed careful
correlation back to each apartment. Cost was key and a solution was derived to produce a generic user guide for each type
of flat for hand over to each new tenant. Landlord areas were written up into individual health and safety files for each
block, which included the relevant testing and commissioning for each block. All Health & Safety files were provided
solely electronically to reduce printing costs.
Case study : BSF Schools.
Building Schools for the Future (BSF) is the biggest-ever school buildings investment programme. The aim is to rebuild or
renew nearly every secondary school in England. A Main contractor building multiple new schools across London simultaneously
presented the problem for coordinating large volumes of very similar data, combined with complex arrangement of phased handovers.
Great savings were made by removing the need for handing over multiple sets of paper volumes at completion of each phase
for each school. The CDM coordinator was able to view all information on-line and confirm / comment that all relevant certification
was present at the end of each phase. Paper volumes were only produced on the completion of the final phase.
Continued on-line access and support to the final documentation has been provided to the end user for each school.
Case study : Investment Bank
The End User Required a consistent, and quality approach to the O&M documentation, and it was imperative that a master
set of documentation was kept up to date following any construction works. New master templates were agreed, and legacy
data and documentation was imported into the templates by Edocuments. Subsequent projects generate their own set of documentation,
which effectively checks out and updates sections of the master manuals.
Case study : Chain of Supermarkets.
New build and renovation works on over 300 stores nationally. The Goal was to reduce costs, because the
supply chain and types of materials used stayed almost constant from one store to the next. Standard equipment pick lists
were produced so the contractors could quickly identify the correct equipment used. The pick lists could then be imported
into Edocuments document production database which automatically assigned related information, and greatly reduced the number
of users in the supply chain that needed to be chased to provide equipment data, and literature.