Case Studies
Edocuments processes, knowledge and assistance has helped over 10,000
users to solve these problems.
- Late delivery of documents.
- Repetitive chasing of information from the supply chain.
- Tracking commenting and approval process.
- Inability to monitor the status of the documents.
- Uneconomic and inefficient document delivery process.
Case study : Chain of Supermarkets.
New build and renovation works on over 300 stores nationally.
Goal : was to reduce costs, and delivery times.
Within every project the supply chain and types of materials used stayed almost constant
from one store to the next. Edocuments created standard equipment pick lists so
that the contractors could quickly identify the correct equipment used. The pick
lists could then be imported into Edocuments document production database which
automatically assigned related information, and greatly reduced the number of users
in the supply chain that needed to be chased to provide equipment data, and literature.
Case study : Data Centre Provider
New build data centres in the London area
Goal : To provide highly technical system descriptions, and to coordinate
all the sub-contractors data.
Technical authoring was conducted live onto the web by Edocuments engineers using
WorkFlow authoring tools, this provided immediate access to the documents allowing
all parties to review and comment.
Edocuments document controllers collated and verified all related data and documents
provided by the supply chain, any errors or omissions were reported back online
allowing all users to view the exact status of the project.
In use investigations led to various system changes and all document changes were
made directly into web based manuals keeping all parties up to date with changes
/ revisions / comments and approved content.
Case study : Landlord with multiple blocks of apartments.
4 types of apartment, and the differences needed to be documented accurately. All
testing and commissioning needed careful correlation back to each apartment. Cost
was key and a solution was derived to produce a generic user guide for each type
of flat for hand over to each new tenant. Landlord areas were written up into individual
health and safety files for each block, which included the relevant testing and
commissioning for each block. All Health & Safety files were provided solely
electronically to reduce printing costs.
Case study : BSF Schools.
Building Schools for the Future (BSF) is the biggest-ever school buildings investment
programme.
Goal : Coordinating large volumes of very similar data,
combined with complex arrangement of phased handovers
The aim was to rebuild or renew nearly every secondary school in England.
A Main contractor building multiple new schools across London simultaneously, was
presented with the problem for coordinating large volumes of very similar data,
combined with complex arrangement of phased handovers.
Great savings were made by removing the need for handing over multiple sets of paper
volumes at completion of each phase for each school. The CDM coordinator was able
to view all information on-line and confirm / comment that all relevant certification
was present at the end of each phase. Paper volumes were only produced on the completion
of the final phase.
Continued on-line access and support to the final documentation has been provided
to the end user for each school.